Oxford Fabric Sourcing Program for Promotional Product Distributors: Upholstery

Oxford Fabric Programme for Promotional Product Distributors: Upholstery

This programme covers the full path from a oxford fabric requirement to a repeatable bulk supply for promotional product distributors. Instead of buying whatever a catalogue happens to stock, you specify the base material, the 400 gsm, the finish and the packing, and we hold that specification so every reorder matches the last one. It is built around upholstery, which is where most of the specification detail sits.

The most common failure in oxford fabric sourcing is not price — it is drift. A base material changes mill, the shade moves, a plating bath changes and the item quietly stops matching the approved sample. We prevent that with a written spec, an approved counter sample and a golden sample retained at the factory.

What the programme covers

• Specification build from your tech pack or a physical reference sample
• Base material and finish options with costed alternatives
• Sampling, testing and approval against AATCC Test Methods
• Bulk production with in-line inspection and photo reporting
• Packing, documentation and shipment under the agreed Incoterm

Recommended specifications

• Genuine Leather — best balance of cost, availability and test performance
• Iron — chosen when the item has to survive repeated laundering
• Nylon — selected for colour depth and finish stability
• PU Leather — used when strength and abrasion resistance come first

Programme parameters

Why buyers choose this route

• Golden sample retained at the factory and a second one held by the buyer
• AQL inspection on every bulk lot with photo reporting before balance payment
• Consolidated shipping with documented carton ratios
• MOQ quoted per style per colourway, stated before sampling starts
• Written specification held on file, so every reorder reproduces the approved sample

How the programme runs

1. Discovery call: quantity, target price, delivery window and compliance needs
2. Material and finish proposal with costed alternatives
3. Counter sample built from your tech pack or reference sample
4. Approval, testing and pre-production sign-off
5. Bulk production with in-line inspection and photo reporting
6. Packing, documentation and shipment under the agreed Incoterm

FAQ

What is the minimum order quantity?

Standard MOQ is 1000 per style per colour. Mixed colourways can be combined on the same spec if the base material is identical.

What are the payment and delivery terms?

Standard terms are a deposit with the order and the balance before shipment, under EXW / FOB / CIF / DDP as agreed.

How long does sampling take?

10 working days for the first sample, with 3 days per revision round. Plated or dyed-to-match items add a few days.

Can you match a physical sample?

Yes. Send the reference and we reverse engineer the specification, then produce a counter sample for approval before any bulk commitment.

Tell us the item, the quantity and the delivery window. We will quote it with the sub-processes named, so the lead time you approve is the lead time you get.